Connect your own AI

Besides Vera, the AI built into Ovidens, you can connect your own AI - for example Claude, or another MCP-capable AI - to your workspace. Once connected, it works in the workspace as you: it sees what you can see and can only do what you and your admin have allowed.

Setting this up takes three steps: an admin enables external AI for you, you choose what your AI may do, and then you add your workspace's connector URL in your AI.

Step 1: An admin enables external AI

External AI is off by default for every member; an admin has to enable it per person. As an admin:

1. Open the Access page and find the member's row on the Members tab.
2. Choose AI permissions and switch to the External AI tab.
3. Tick the capability groups (or expand a group and tick single capabilities) that the member's AI may use at most, then choose Save.

This sets the maximum you as an admin allow: the most this member's external AI may ever do in this workspace. The member can only choose within it, never beyond it. Reset to default puts the member back on the platform default. (See Administration for the Access page in general.)

Step 2: Choose what your AI may do

Next, the member reviews their own AI settings:

1. Open Profile at the bottom of the left navigation and choose Account, then pick the AI section.
2. The section opens on the workspace you are currently working in. If you belong to several, the dropdown at the top switches to another one. Then switch to the External AI tab.
3. Everything your admin enabled is on by default. Switch off anything you do not want your AI to be able to do.

Step 3: Connect your AI

At the top of the External AI tab you find your workspace's connector URL. It is unique per workspace and looks like https://mcp.ovidens.com/t/<your-workspace>/mcp. The line just below it names the workspace the URL connects to, so you can check you are about to hand your AI the right one. Choose Copy, then - using Claude as the example:

1. In Claude, open Settings > Connectors and choose Add custom connector.
2. Enter a name (for example the workspace name) and paste the copied URL.
3. Choose Connect, sign in with your Ovidens account, and Authorize the connection.

That is it - Claude can now work in your workspace. Other MCP-capable AIs connect the same way: add the connector URL wherever they accept a custom MCP server, then sign in and authorize.

Once connected, you can point your AI at anything in the workspace by its ID instead of describing where it is: copy a widget's, a page's or a node's ID in Ovidens and ask your AI to fetch it. See Object IDs and AI agents.

Good to know

• Your AI only sees the tools your effective permissions allow - the maximum an admin allows you, minus anything you switched off yourself.
• Your AI can never do more in an app than you could do yourself there. A tool your permissions allow is still refused when you could not make the same change yourself in the app it touches, and the refusal says so. An app you cannot open does not exist for your AI: it is not listed, and every tool answers that it was not found.
• On an indicator app that is running a round, your AI enters figures for the reporting units you are responsible for and no others, unless you manage that app's rounds (an administrator, or a reporting manager of the app), in which case it may enter any unit's figures, exactly as you could in the app. Five things no AI can do at all: assign who is responsible for a unit, choose which dimension the app's reporting units come from, record a verdict on somebody's answer, write a message on an answer, or mark somebody's collection work finished. The last three would each put words in a named person's mouth. Your AI can READ a round - its name, its status, the period it collects into and the figures it asks for - and it can set one up; who a round asks, and what anybody said about an answer, stay with people.
• Each tool tells your AI client whether it only READS and whether it can DESTROY something, so a client that asks before acting can approve safe reads on its own and still stop to ask you before a deletion. You do not configure this; it comes from the same permission model the workspace already enforces.
• When a list is longer than one answer can carry, the answer says so: it reports how many items it contains and, where the number is known, how many exist in total. So a capable AI can tell you it has seen 100 of 4,312 values and narrow its question, instead of answering as if it had seen everything.
• Every timestamp your AI reads about your workspace - when an app was created or edited, a version published, a run started or a value last changed - reaches it as one exact moment in UTC (the time ends in Z). Ovidens shows you that same moment in your own browser's time zone and names the zone beside it, for example 08:43 PM GMT+2. Your AI is told to convert the time to your time zone and say which zone it means, or to give it in UTC, so the time it quotes is visibly the one on your screen. Dates and times you typed into a dataset column are different: they have no time zone, and your AI is told to show them exactly as they were entered.
• Before it queries an app's data, your AI can ask the workspace what that app actually holds: which tables it may read, and the exact type of every column, taken from the query engine rather than guessed from the app's setup. That is why a connected AI usually writes a working query on the first attempt, and why it can tell you a table is not ready yet - the pipeline has not been calculated - instead of reporting that the table does not exist.
• Your AI can also check what a query would cost before running it. So when a question would sweep an app's whole history, a capable AI can narrow it first, or tell you the question is too broad and suggest a tighter one - instead of leaving you waiting and then failing. Nothing is read and nothing is calculated when it checks.
• Your AI can search an app's knowledge base by keyword instead of opening page after page: it gets back the pages that mention your words, each with the passage that matched, and reads only those. It searches what you would see in the app - the working version, and never a page you moved to the trash. Matching is on whole words and does not guess at word forms, so "reports" does not find "report". If your AI comes back empty on a topic you know is written up, ask it to try the wording the page itself uses.
• Changes an admin makes, and your own switches, apply on your AI's next request; no reconnect is needed.
• Every connected AI appears under Connected AI in the same settings section, where you can disconnect it at any time.
• Everything your AI does is recorded in the workspace's activity log - as the AI plus you as the person behind it, just like with Vera.
• When your AI queries an app that has no results yet, it gets an empty answer that says WHY: the app is not published, has never been calculated, or has only ever been run as a private draft preview. A capable AI will tell you which it is and offer the matching next step (publish, or run the published version) instead of reporting "there is no data". An empty answer with no such reason means the app IS populated and the query simply matched nothing.